Hymans Robertson is one of the UK’s leading actuarial, pensions, investment, and benefit consultancies, employing over 1000 staff in four UK offices: London, Edinburgh, Birmingham, and Glasgow.

The firm operates as an independent partnership and prides itself on an innovative, client focused approach. We provide independent pensions, investment, and life consultancy services as well as data and technology solutions. Our clients include some of the UK’s leading names and largest pension schemes, while our continued growth and success has been recognised by numerous industry awards.

The Public Sector Governance, Administration and Projects (GAP) team work with some of the largest Local Government Pensions Schemes (LGPS) in the UK. Our role is to provide consultancy services to support our clients to meet their strategic and operational requirements. Our projects vary in size, duration and complexity and we deal with a wide range of Stakeholders, from Pensions Officers to Pensions Committees and Boards.

We believe everyone has a right to a better future. We make sure it’s not left down to chance.

The Role

• We are seeking to recruit a Project Coordinator to support our busy Public Sector GAP team based in our Glasgow office. Although the role is based In Glasgow, we are willing to discuss agile working.
• The successful candidate will assist the Senior Project Managers and Project Managers in delivering high quality, efficient services to a range of existing, new, and potential public sector clients.

Key responsibilities include (not exhaustive)

• Supporting Senior Project Managers with the day to day management of a range of client projects.
• Supporting the development of project plans and other key project control documentation, based on agreed deliverables and timescales.
• Ongoing monitoring and maintenance of project documentation to ensure this provides an accurate and up to date picture of progress at any point in time.
• Drafting status reports, detailing project process against key deliverables.
• Liaising with clients and other parties to ensure project deliverables/actions are progressed/completed.
• Creating and updating internal team and project SharePoint sites/files; ensuring accurate version control procedures are maintained.
• Planning and organising project meetings, including the production and distribution of meeting agendas, supporting papers and project meeting minutes.
• Depending on experience, lead on smaller project workstreams, taking responsibility for liaising with clients, chairing meetings and highlighting risks and issues to the Project Manager.
• Supporting the wider GAP team on client work and internal projects to develop our client services.
• Support the client billing processes, including the timely drafting and issue of client invoices for review by Project Managers.
• Ongoing development of project management knowledge, including relevant software and client servicing skills.
• Be flexible to take on additional tasks and responsibilities during high periods of activity and remain calm under pressure.
• Attending relevant job-related training/development sessions
• Adhering to the firm’s, policies and procedures, including any mandatory training.
• Adhering to the firm’s professional and quality standards e.g. peer review process.
• Flexibility to travel to client meetings and other Hymans Robertson offices, should this be required.
• Acquiring and maintaining a solid understanding of the firm’s products and services.

About You

This role will make good use of your project, communication and relationship building skills as you’ll be dealing with a range of people, including colleagues and clients. You’ll really enjoy working as part of a team but also take responsibility for proactively planning and managing your own time.

What skills and experience do you require?

• Studying for, or holding a Prince II or equivalent qualification would be an advantage. If you do not hold this qualification you will be expected to complete this within 18 months of starting in the role.
• Experience in a Project Coordinator (or similar role, such as working in a PMO) role is essential. Ideally you would have a minimum of two years experience.
• Excellent attention to detail with, ensuring a high degree of accuracy in all client related communication (such as papers, agendas and emails).
• Effective communication skills with an ability to adapt your approach.
• Experienced in liaising directly with clients and other third parties.
• A proactive individual with a strong can-do attitude and a hands-on approach, who works in a partnering and collaborative manner with others.
• Strong time management, organisational and prioritisation skills to successfully meet deadlines and manage workloads.
• Ability to remain calm and continue to deliver client needs under pressure.
• Ability to adapt quickly to changing priorities.
• Proficient in Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint. MS Project and VISO experience would be an advantage but is not essential No qualifications are required, however studying for, or holding a Prince II or equivalent qualification would be an advantage.
• Experience of working in consultancy firm and/or in a change or continuous improvement function in any industry would also be advantageous but not essential.

Interested in applying?

To enjoy and succeed in this role you are likely to have:

• Proven experience in a Project Coordinator or similar role, such as working in a PMO.
• Awareness of project management best practice and techniques.
• A commitment to keeping up to date with developments in this field.
• A can do, positive attitude with a willingness to learn about the sector and the changing needs of our clients.